Degree Ceremonies
Information about booking your ceremony, guest tickets, and other arrangements can be found on the Degree Ceremonies page.
Degree Ceremonies
Degree Certificates
You can only get your Degree Certificate once your degree has been conferred at a ceremony (either in person or in absentia). After your ceremony, you will be given one free paper copy of your certificate.
If your paper copy gets lost or damaged, you can order another from the University for a fee.
You can also order electronic copies from the University.
If you haven't yet had your degree conferred and need proof of your degree, you can order a digital degree confirmation letter from the University.
Order a new certificate or digital degree conformation letter
Dental
To find a dentist please see https://www.nhs.uk/service-search/find-a-dentist. For urgent appointments please call 111.
Discipline
Details about Discipline can be found in the College Handbook for Students.
College Handbook for Students
Doctors
Full details about Doctors and other medical advice can be found on the Health and Disability Support page.
Health and Disability Support
Door Access
Door access is controlled by your University Card. If you think your access rights are incorrect, please take your University Card to the Bursary. You should normally have access to the Navapan Gate, Tate Library, accommodation buildings and post room.
If your card is lost, damaged or stolen, please see University Cards.
Eduroam
Eduroam is WiFi available throughout the University (and other Universities). You will need a Remote Access Account before you can use eduroam.
Remote Access Account
How to connect to eduroam
Email Accounts
Your Oxford email account is tied to your University Card and SSO. The University has provided a guide to help you log into your email for the first time.
Log into your email
How to activate your email account
Examination Carnations
By tradition, students wear carnations to in-person exams. The colour of the carnation depends on which exam you are sitting in each exam period, and the JCR usually arranges these in advance to be collected from the Bursary.
First exam - White
Last exam - Red
All other exams - Pink
If you have two exams, you would wear a white carnation to the first, and a red one to the second. You start the cycle of carnations for each exam period, e.g. White at the start of prelims, red at the end of prelims, white at the start of your next round of exams, etc
Enrolment Certificates
Enrolment certificates are automatically generated in Student Self Service. They contain your student details such as programme of study, attendance dates, and your term time and home addresses. You can download a PDF from Student Self Service if you need to prove your enrolment.
Certificates can only be generated when you have registered for the upcoming academic year; there is a period in August when they will not be available.
If you would like your certificate verified, please bring a printout to the Academic Office to be stamped and signed. Alternatively, you can email a copy to the Academic Administrator.
(See also Student Self Service)
Access to Student Self Service
Email the Academic Administrator
Examination Arrangements
Examination Arrangements can be made on the grounds of specific learning difficulties or long term medical issues. Arrangements need to be approved by the University, and applied for via the Academic Administrator. Supporting evidence is required.
Email the Academic Administrator
Examination Entry
Taught students will need to enter formally for their exams via Student Self Service. There are different entry windows throughout the year and you will receive emails to let you know when you need to complete your entry.
You will receive email reminders and will continue to do so until you finish the process. This means that if you think you did it, but are still getting emails, you didn't finish and need to try again!
There is a late entry fee that will need to be paid if you do not submit your examination entry by the deadline.
Examination Timetables
Personal timetables will be made available via Student Self Service when they are ready, and you will receive an automated email when this happens. If your timetable doesn't look right, please contact the Academic Office immediately.
Overall course timetables are also published on the University's website.
Overall course exam timetables
Extensions of Time
Note: This section is about extensions of time for research students. For extensions to coursework deadlines, see Coursework Extensions.
Research students can apply for extensions of time to their course. The maximum number of terms' extension varies by course and are listed below.
You should contact your departmental administrator to start the process.
(See also GSO forms).
DPhil (full-time): six terms
MLitt: three terms
MSc by Research: three terms
All part-time students: three terms.
Extenuating Circumstances
Please see Mitigating Circumstances Notices.
Feedback
Feedback from you
We are always happy to receive (constructive!) feedback from students about any aspect of College. If you feel comfortable doing so, please approach the relevant person. You can also contact the Senior Tutor or the Academic Office for academic matters, or the Domestic Bursar for domestic matters.
Alternatively, you can submit feedback via the Anonymous Feedback Form.
Anonymous Feedback Form
Tutorial Feedback for Undergraduates
Your tutors will submit termly reports on your progress. These are reviewed by the Senior Tutor and released to you in 9th week. You will receive an email from the Academic Office Deputy when they are available.
Email the Academic Office Deputy
Graduate Academic Feedback
Graduate academic feedback is logged in GSR (Graduate Supervision Reporting) in Student Self Service. Students, supervisors, college advisors and Course Directors/Directors of Graduate Study all use this system
Details about GSR
Fees
Details about fees and how to pay them can be found on the Payments, Fees and Battels page.
Payment, Fees and Battels
Final Honour School (FHS)
The Final Honour School (FHS) is the part of an undergraduate course after the First Public Examination. Most courses have FHS Examinations at the end of the final year, but some have exams in other years and/or coursework to be completed during the FHS. Your grades in the FHS count towards your final degree classification.
Fire Safety
The Fire Assembly point is the Arlosh Quad (outside the Clock Tower). If the fire alarm sounds, leave the building immediately and assemble in the Arlosh Quad. Do not re-enter any buildings until you are told to do so.
Full details about Fire Safety can be found in the College Handbook and it is your responsibility to familiarise yourself with this information.
- Fire is a very serious hazard. Every resident must read the fire notice posted in his or her room. It is your responsibility to make yourself familiar with the fire exits in your house, the position of break-glass alarms and the position of fire extinguishers.
- Precautions at all times should include switching off and disconnecting electrical appliances when they are not in use and avoiding overloading the electrical circuits, especially the lighting circuit.
- Candles must not be used in any room other than the Dining Hall.
- All Corridors and hallways to be kept Clear of belongings and obstructions.
- Improper use of fire extinguishers is a criminal offence: as such it will incur a very heavy fine and may lead to criminal proceedings.
- Under no circumstances should smoke alarms or Emergency lighting in rooms or corridors be tampered with. Anyone attempting to disable a smoke alarm will be fined and may be required to move out of College.
- At some stage during the early part of the term a fire practice will be held and there will be further practices later in the academic year. Please familiarise yourself with the procedures to be adopted in case of fire, and be prepared to carry them out when the fire bell rings.
- On Friday afternoons a regular test of the fire alarms takes place in designated areas of the College. This lasts approximately 10 seconds. Should it last for more than 30 seconds normal fire avoidance procedures should be followed.
You are also expected to watch this video which covers the basics of fire safety at Oxford.
First Public Examination
The First Public Examination is the first year examinations taken by undergraduate students. Most are taken at the end of Trinity Term of the first year, but some (Law) are taken in Hilary Term.
Different courses have different names for the First Public Examination. Most call them the Preliminary Examinations (usually referred to as Prelims), but Law calls them Moderations (Mods), and Archaeology & Anthropology and Classics call them Honour Moderations (Honour Mods or just Mods).
To enter the Final Honour School, you need to pass the First Public Examination. Your marks in the First Public Examination do not count towards your final degree classification.
